Corporate Event Bar Service Tips for Austin Businesses

Corporate Event Bar Service Tips for Austin Businesses

As an Austin-based premium alcohol delivery service specializing in weddings, bachelor/bachelorette parties, boat parties, and corporate events, we know a thing or two about throwing unforgettable celebrations. Whether you're planning a high-profile client gathering, a team-building happy hour, or an end-of-year bash, having the right bar service can make or break your corporate event.

In this post, we'll share our top tips for securing top-notch bar service for your next Austin business event. From choosing the perfect venue to wowing your guests with signature cocktails, we've got you covered. Let's dive in!

Selecting the Ideal Venue

The venue you choose for your corporate event will have a big impact on your bar service needs. When scouting locations, consider factors like:

• Capacity: How many guests will you be hosting? Make sure the venue can comfortably accommodate your crowd and provide ample bar space.
• Amenities: Does the venue have a built-in bar, or will you need to bring in an outside bartender and bar setup? Some popular Austin event spaces like Fairmont Austin, Brazos Hall, and The Oasis on Lake Travis have full-service bars on-site.
• Catering: If the venue requires you to use their in-house catering team, find out if they also provide bar service or if you'll need to coordinate that separately.

Choosing the right Austin venue can streamline your planning and ensure your bar service runs seamlessly.

Selecting Bar Service Packages

Once you've nailed down the event venue, it's time to start researching bar service providers. Many catering companies like Salt & Time and event staffing agencies in Austin offer packages tailored to corporate gatherings. When comparing options, look at factors like:

• Bartender experience: How long have the bartenders been working events in Austin? Look for a team with a proven track record.
• Drink menu: Can the bar service provider craft custom cocktails using local spirits from Garrison Brothers Distillery or other Texas producers? Do they offer a good selection of beer, wine, and non-alcoholic options?
• Pricing structure: Is the package priced per person, per hour, or a flat rate? Make sure you understand exactly what's included.
• Glassware & equipment: Does the package cover all the necessary barware, ice, mixers, and other equipment? Or will you need to rent those items separately?

Selecting Bar Packages with Care

When selecting your corporate bar service package, keep the following tips in mind:

• Estimate guest count accurately: Overestimating or underestimating your headcount can throw off your budget and bar inventory.
• Factor in pour sizes: A standard cocktail pour is 1.5-2 oz, while beer and wine pours are usually 5-6 oz. Adjust your package accordingly.
• Consider the event timeline: Will guests be arriving all at once, or will the crowd build gradually? Adjust bartender staffing levels to match your needs.
• Don't forget non-alcoholic options: Provide plenty of water, soda, coffee, and mocktail choices to keep everyone hydrated and happy.
• Discuss bar service timing: Decide when you want the bar to open and close. Many corporate events opt for a hosted bar during the main event and a cash bar afterward.

Ensuring a Seamless Bar Experience

Now that you've selected the perfect venue and bar service package, it's time to focus on the details that will make your corporate event bar shine:

• Hire licensed, insured bartenders: Ensure your bar staff is properly trained and permitted to serve alcohol in Austin.
• Coordinate bar layout and flow: Work with your venue and bar service provider to create a logical, efficient bar setup that keeps lines moving.
• Offer a varied drink menu: Include crowd-pleasing classics like margaritas and old fashioneds, as well as seasonal or signature cocktails to wow your guests.
• Provide bar snacks and garnishes: Complement your drinks with fun, themed bar bites and creative garnishes.
• Enforce responsible service: Train your bartenders on recognizing signs of intoxication and cutting off guests if needed.

Frequently Asked Questions

Q: How far in advance should I book a corporate bar service in Austin?

A: We recommend booking your corporate bar service 3-6 months in advance, especially for peak event seasons like the holidays. This will ensure you secure your preferred bartenders, glassware, and other equipment. Some of the most popular Austin venues and bar catering companies book up quickly, so planning ahead is key.

Q: What's the average budget for a corporate bar at an event in Austin?

A: The budget for a corporate bar service in Austin can vary widely depending on factors like the size of your event, the level of service, and the specific drinks and packages you choose. As a general guideline, you can expect to budget $40-$75 per person for a full-service bar package that includes beer, wine, liquor, and 2-3 hours of bartender staffing. Larger events or more premium packages can push the budget up to $100 per person or more.

Q: Do I need to provide my own alcohol for a corporate event bar in Austin?

A: Most corporate bar service providers in Austin will supply the alcohol as part of their package. However, some venues or caterers may require you to purchase the alcohol separately through them or a third-party distributor. Be sure to clarify the alcohol sourcing requirements when booking your bar service to avoid any last-minute surprises.

Conclusion

When it comes to making a lasting impression at your next corporate event in Austin, the bar service is crucial. By carefully selecting the right venue, bar package, and service team, you can elevate your gathering and ensure your guests have a truly memorable experience.

Ready to take your Austin corporate event to the next level? Explore our premium bar service for corporate events and discover how Party On Delivery can elevate your team building activities, client appreciation events, and professional happy hours.