We coordinate the whole weekend with one person. Welcome reception, rehearsal, ceremony toast, reception, after-party — every event arrives perfectly. Our preferred vendor for every wedding now.
Caroline H.
Wedding Planner, Austin
Wedding Drink Calculator
Get exact beer, wine, spirits, and bubbly counts for your Austin wedding. Delivered cold to your venue.
Start the Calculator↓★ 5.0 on Google · 98+ Austin wedding reviews
- TABC-Licensed
- ·
- 21+ to Order
- ·
- ID Required
Inputs first. Shopping list updates as you go.
Your Wedding Bar Plan
600
Drinks Total
For 100 guests across 5 hours.
Shopping List
Beer
- Miller Lite (24-pack)3 24-packs
- Modelo Especial (24-pack)3 24-packs
- Austin Beerworks Variety (12-pack)3 12-packs
Wine
- Dark Horse Pinot Grigio (750ml)9 bottles
- 14 Hands Cabernet Sauvignon (750ml)9 bottles
Spirits
- Espolon Tequila Blanco (750ml)8 bottles
- Tito's Handmade Vodka (1L)6 bottles
- Still Austin Bourbon (750ml)4 bottles
Seltzers
- High Noon Variety (12-pack)2 12-packs
- White Claw Variety (24-pack)1 24-pack
Ice
- Ice Bags10 bags
Things No One Tells You
Why your wedding alcoholis harder than it looks.
01
Most mobile bartenders are "dry hire."
They’ll pour for you all night, but they can’t legally bring the alcohol. Texas law requires a TABC-licensed retailer for the delivery itself — so your bartender shows up with shakers and shows out with shakers, and the alcohol is your problem.
02
Total Wine and Spec’s probably won’t deliver to your venue.
Most venues aren’t on their delivery routes. Even when they’ll go to the address, the window won’t match your coordinator’s timeline — you’ll get a four-hour window on a random weekday, not "4 pm Saturday, dock entrance, cold." Don’t find out at the last minute that the run-of-show falls apart.
03
So most couples end up doing a Costco run themselves.
That’s the trap. The week of your wedding, you and your partner are loading carts at Spec’s, fighting traffic to Wimberley, icing it all down in your Airbnb bathtub. Not how you should be spending the seventy-two hours before the ceremony.
The Over-Ordering Fix
100% refund on up to 25% of your order.
Order extra so you don't run out — drop the unopened cases back at our store the day after the wedding and we refund up to a quarter of the total, same day. No restocking fees, no questions. You can't run out, and you can't over-pay.
Sample Bar Packages · 100 Guests
Three tiers.Same 100-guest reception.
Same crowd, three price points — so you can compare apples to apples. Your final quote scales to your actual guest count + bar style.
Best price
Beer & Wine
$1,199
100 guests
A clean, classic bar for couples keeping it simple — no spirits, no surprises.
- House red + white wine
- Beer + seltzer variety
- Add Prosecco for the toast (+$199)
Most Booked
Most booked
Standard Bar
$1,799
100 guests
Full open bar — beer, wine, spirits, signature cocktail, champagne for toasts. The default for most Austin weddings.
- Curated red + white wine
- Champagne toast for the room
- Beer + seltzer variety
- Premium spirits — vodka, tequila, whiskey, gin
- One signature cocktail kit (your pick)
Premium tier
Top Shelf + Toast
$2,199
100 guests
Top-shelf spirits, sommelier-curated wines, and Veuve for the toast — the upgrade most planners recommend for ranches and Hill Country venues.
- Sommelier-curated red + white wine
- Veuve Clicquot for the toast
- Beer + seltzer variety
- Top-shelf spirits — Casamigos, Grey Goose, Woodford Reserve
- Two signature cocktail kits
Coordinating welcome reception → ceremony → after-party?
Build your full weekendOur Promise
“If we're late, we refund your delivery fee.No questions asked.”
Call or text (737) 371-9700 the day of your wedding.
★ 5.0 on Google
The vendor every Austinwedding planner books first.
They built our wine pairing for the rehearsal dinner and the reception, sourced everything within budget, and delivered it on a tight timeline. Stress-free.
Megan & Tom S.
Hill Country wedding, October 2025
Stocked the welcome bags AND the after-party in two separate locations 20 minutes apart. Both arrived exactly when we needed them. Whole weekend went off without a hitch.
Jules R.
Maid of Honor + planner liaison
The Method
How the mathworks.
For wedding receptions of three hours or more, a reliable starting point is guests × (hours + 1). The +1 covers the cocktail-hour spike at the front of the night, when most guests pick up their first two drinks fast. A 100-guest, 5-hour reception comes out to around 600 drinks total.
From there we split the total roughly: spirits 50%, beer 30%, wine 15%, seltzers 5%. If you add cocktail kits, the spirits share drops and the kits absorb part of the mix. Wedding bars tilt heavier toward mixed drinks than house parties; the calculator reflects that.
Three common mistakes
- 01
Counting kids and non-drinkers as drinkers.
Subtract guests under 21 plus anyone you know doesn't drink before entering the number. Easy way to over-order by fifteen to twenty percent.
- 02
Forgetting late arrivals.
Out-of-town guests often arrive after the ceremony. Round hours up if you're close to the limit; running out at 10 pm is much worse than six unopened bottles.
- 03
Skipping the ice and water.
One bag of ice per ten guests is included in the result panel above. Add bottled water to your shopping list separately — it isn't alcohol, but every wedding needs it.
Austin Notes
Party On Delivery is a TABC-licensed alcohol delivery company serving the Austin area. We deliver to wedding venues across Lake Travis, downtown Austin, Hill Country, South Austin, and the Westlake area. For deliveries outside Austin city limits, lead time is usually forty-eight hours. We'll review your shopping list with you before delivery and answer questions about quantity, brand swaps, or substitutions.
Wedding party order minimums and delivery windows are set per zone — check the order page for specifics.
Frequently Asked
Questions every couple+ planner asks.
A common rule for receptions of 3+ hours is guest count multiplied by hours plus one. A 100-guest, 5-hour reception works out to about 600 drinks. The calculator above applies that formula and splits the result across beer, wine, and spirits based on your bar style.
Get Your Wedding Bar Quote
We'll email an editable invoice within 15 minutes — built from the calculator above. Adjust quantities, brands, and delivery details before you pay. No credit card to start.